Having a strong conference setup isn’t just about video and audio anymore, it’s about creating smart spaces that adapt to the people in them. That’s why AI-powered video bars with occupancy tracking are becoming a must-have in modern offices.

With built-in intelligence that knows how many people are in the room, adjusts framing, and provides usage data, these video bars do more than just connect, they make decisions that support efficiency, safety, and better collaboration.

If you're exploring ways to upgrade your smart conference room technology, here’s what you need to know.

WHAT IS AN AI VIDEO BAR WITH OCCUPANCY TRACKING?

An AI video bar is an all-in-one device that typically includes:

• A wide-angle or pan-tilt-zoom camera

• Microphones with voice pickup and noise suppression

• Speakers

• Built-in AI software for framing and speaker tracking

Add occupancy tracking, and you’ve got a tool that can count the number of people in the room and adjust visuals and analytics accordingly. These systems are especially valuable for IT, facilities teams, and executives focused on space planning or hybrid work strategies.

BETTER SPACE UTILIZATION

Know how often rooms are used, and by how many people, so you can right-size your office layout and better allocate resources.

SAFER WORK ENVIRONMENTS

In the wake of COVID-19, many companies need to enforce capacity limits. Occupancy-aware video bars provide a non-intrusive way to monitor these guidelines.

IT INSIGHT AND ROI

By integrating with platforms like Logitech Sync or Zoom Device Management, IT teams can identify underused rooms, troubleshoot faster, and measure the value of their AV investments.

PRODUCTS THAT DO MORE THAN VIDEO: OUR TOP PICKS FROM VIVO.TECH

If you're looking for AI video bars with occupancy tracking, here are some standout systems:

LOGITECH RALLY BAR

A premium solution for medium to large conference rooms. Features include:

• AI-powered RightSight™ auto-framing

• Logitech Sync for occupancy insights

• 15-foot mic pickup range and powerful built-in speakers

Available at: Logitech Rally Bar

JABRA PANACAST 50 VIDEO BAR SYSTEM

Ideal for smaller spaces needing wide coverage. Key features:

• 180° field of view

• Real-time people counting with PeopleCount technology

• Virtual director for speaker tracking

Available at: Jabra PanaCast 50

YEALINK MVC S40 MICROSOFT TEAMS ROOM SYSTEM

A Windows-based Teams Room solution designed for intelligent collaboration. Features include:

• AI-powered camera system with auto-framing and speaker tracking

• Built-in people counting and real-time participant tracking

• Native Microsoft Teams integration with a powerful compute unit and touch controller

• Ideal for medium rooms with seamless device coordination

Available at: Yealink MVC S40

MEETING ROOM ANALYTICS SOLUTIONS: SOFTWARE MATTERS, TOO

Smart conference room technology isn’t just about hardware, it needs software to unlock its full potential.

LOGITECH SYNC

A free cloud-based platform designed for IT teams to monitor devices, push updates, and access real-time room usage metrics. While it doesn’t provide headcount data, it accurately shows when a room is in use.

Learn more at: Logitech Sync

ZOOM DEVICE MANAGEMENT + ROOM ANALYTICS

Zoom Rooms automatically count in-room attendees using device sign-ins or camera-based detection, displaying the data on the Zoom Dashboard. Admins can also track room usage, people count, and device health across offices. 

Learn more at: Zoom Room Analytics

HOW TO MAKE YOUR CONFERENCE SETUP SMARTER

Looking to upgrade your tech stack? Here’s a quick breakdown of what to do:

STEP 1: DEFINE YOUR ROOM SIZES

Identify whether you need to support huddle rooms, medium rooms, or larger boardrooms.

STEP 2: SELECT THE RIGHT VIDEO BAR

Choose a device that’s certified for your platform (Zoom, Teams) and includes built-in AI and analytics.

STEP 3: CONNECT TO ANALYTICS PLATFORMS

Use tools like Logitech Sync or Zoom’s dashboard to monitor performance and room usage.

STEP 4: EDUCATE YOUR TEAM

Help your staff understand how to use features like auto-framing, mute zones, and participant counts.

STEP 5: OPTIMIZE BASED ON INSIGHTS

Make data-driven decisions about how to redesign or repurpose underused spaces.

SOURCES THAT SUPPORT THIS TREND

Here are a few industry-backed insights that reinforce the rise of AI-powered video conferencing and smart conference room technology:

• Fortune Business Insights reports that the global video conferencing market is projected to grow from $37.29 billion in 2025 to $60.17 billion by 2032, fueled by the integration of AI, cloud, and IoT technologies in enterprise collaboration.
  (Source: Fortune Business Insights)

• Data Insights Market highlights that the smart conference room system market is expected to grow from $8 billion in 2025 to approximately $25 billion by 2033, driven by hybrid work models and AI-enabled meeting technology.
  (Source: Data Insights Market)

CONCLUSION: VIVO CREATES SMART MEETING SPACES THAT FIT YOU

At Vivo, we know there’s no one-size-fits-all solution when it comes to meeting spaces. Every team is different, and your technology should reflect that.

That’s why we specialize in customized conference room setups that combine the latest innovations with your real-world needs.

We’re proud partners with the best in the business, Logitech, Yealink, Jabra, DTEN, and more. That means when you work with us, you get access to the newest AI-powered video bars, occupancy tracking tools, and collaboration systems that actually work together.

Whether you’re setting up:

• A few huddle rooms

• A large boardroom

• Or an entire hybrid office environment

We design it to make sense for how your team meets and communicates. No guesswork. No outdated tech. Just smart, modern conference room solutions, built around you.

Explore top-rated solutions at vivo.tech, or talk with a Vivo expert today to start building a smarter, more connected workspace.