The way we work has completely changed.

Not long ago, conference rooms were permanent fixtures, big tables, screens bolted to the wall, and a mess of cables hidden under the floor. But now, with hybrid work becoming the norm, companies need flexibility.

Businesses want to be able to turn any room into a high-tech meeting space without expensive renovations.

Here’s the good news: modern tech makes that totally possible.

Thanks to things like meeting boards, and modern systems, it’s surprisingly easy to create a space where people can collaborate, brainstorm, and meet, whether they’re in the office or halfway across the world.

WHY FLEXIBLE SPACES ARE A BIG DEAL

If you’ve got fixed conference rooms, they might sit empty half the week. Meanwhile, other teams are fighting for meeting space.

That’s why flexible solutions are so valuable. Instead of having rooms locked into a single purpose, you can equip multiple spaces to handle anything from a video call to a client presentation.

MEETING BOARDS: TAKING COLLABORATION UP A NOTCH

Now let’s talk about meeting boards.

Whiteboards are great, but in hybrid meetings, they’re not enough. If someone’s working from home, they can’t see what you’re scribbling on the wall.

Meeting boards fix that.

They’re big digital screens you can write on with your finger or a stylus. They let you draw, annotate documents, and save your notes so you never lose those brilliant ideas.

Even better, you can share your meeting board with people on Zoom, Microsoft Teams, or any other video platform. Everyone sees the same thing, whether they’re in the room or across the country.

This makes meetings more engaging and makes sure remote folks aren’t left out.

TOP MEETING BOARDS YOU’LL FIND

Yealink MeetingBoard Pro

The Yealink MeetingBoard Pro is like having a digital conference room all in one device.

It comes in big sizes like 65 or 86 inches, so there’s plenty of room for your ideas. It’s loaded with a 4K camera and smart audio tech that picks up voices clearly. And it has built-in Microsoft Teams support, so you can jump into a call fast.

Best of all, you can roll it from room to room if you choose the mobile stand. It’s a perfect fit if your office layout changes often.

Logitech Rally Board 65

The Logitech Rally Board 65 is a 65-inch touchscreen that makes hybrid meetings easy.

It combines sharp video, clear audio, and smart AI features so everyone’s seen and heard, whether they’re in the room or remote. You can use it in Android mode, connect it to a PC, or plug in your own device with one cable.

It’s easy to mount on a wall or roll around on a cart, and the screen can flip for better eye contact during calls. Plus, it supports stylus input and multi-touch, perfect for interactive whiteboarding.

It’s a simple way to bring pro-level collaboration into any room.

Neat Board Pro

The Neat Board Pro is a sleek all-in-one collaboration screen that looks as good as it performs.

It’s a 65-inch 4K touchscreen with a built-in camera, mics, and speakers. Whether you’re on Zoom or Microsoft Teams, the Neat Board makes your meetings feel effortless.

It’s great for whiteboarding, sharing presentations, and keeping remote people in the loop. And if you choose the rolling stand, you can move it wherever it’s needed.

It’s a modern piece of gear that instantly elevates any room.

PUTTING IT ALL TOGETHER

Picture this:

You roll a Yealink MeetingBoard into an empty office. Within minutes, you’re running a Microsoft Teams call, and everyone, remote and in the room, is brainstorming together. Someone else joins and wirelessly shares a presentation using Barco ClickShare.

When the meeting’s done, you roll the meeting board away, and the room is ready for whatever comes next.

That’s what flexibility looks like today.

CONCLUSION

Hybrid work is here to stay, and businesses need spaces that can adapt fast. Whether it’s a team meeting, a client presentation, or an impromptu brainstorming session, the right tools can turn any room into a modern, high-performance meeting space.

At vivo.tech, we’re more than just a place to buy AV gear. We’re here to help you build flexible spaces that work for your people, your budget, and your future. From mobile AV carts and smart boards to wireless display solutions, we’ve got the products and the expertise to help you make hybrid work smoother and more effective.

If you’re ready to transform how your teams collaborate, reach out to our experts at vivo.tech. Let’s create spaces that keep up with the way you work.